Check permissions Here
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CLA Permissions Checker
This handy tool from the CLA enables you to check if the item you want to copy from is covered by the CLA Licence. You will need to have the items ISBN or ISSN number handy to use it.
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CLA Permissions Checker GuidanceIf you are confused by the results of the permission checker this guidance document may help.
The Copyright Licencing Agency Higher Education (CLAHE) Licence
This is the main licence affecting day to day copying and digitization within the University. Subject to the limitations set out below, the CLA Licence allows University of Sunderland staff to make photocopies and digitise extracts from printed books, journals and magazines published in the UK and other territories including the USA, Canada, Australia and all the major European countries.
In addition, digital copies can be created from those digital material publishers that have opted-in to the CLA Licence (see http://he.cla.co.uk/complying-with-your-license/what-can-be-copied/digital-material-publishers/ for an up-to-date list). If the publisher of a digital original publication is not shown on this list, then the material may not be copied or re-used under the terms of the licence.
The CLA Licence applies only to current students and staff employed by the University of Sunderland.
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The CLA Licence permits copying specified amounts for educational purposes within the institution providing:
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This means:
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Multiple photocopies and digitised extracts must only be distributed with reference to a specific course of study.
Registered distance learning students
The CLA Licence permits copies, either paper-based or digital, to be made in the UK only. They may not be made by staff/students whilst overseas. However, distance learning students may receive photocopies and view, download or print digital copies prepared in the UK.
Extent Limits
Lawful copying in excess of the allowances detailed below is permitted only at the discretion of the copyright owner and may be subject to the payment of a fee, if you require more than the amounts specified below, please read the Library Digitization Guide and email the library digitization team for advice.
- up to 10% or one whole chapter (whichever is the greater) from a book
- up to 10% or one whole article (whichever is the greater) from a single issue of a journal
- up to 10% or one paper (whichever is the greater) from a set of conference proceedings
- up to 10% of an anthology of short stories or poems or one short story or one poem of not more than 10 pages (whichever is the greater)
- up to 10% or one single case (whichever is the greater) from a published report of judicial proceedings.
The CLA Licence applies a maximum limit to the number of multiple copies of an extract that can be made.
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The number of copies of any one extract of licensed material should not exceed the number needed to ensure that each student enrolled on a course of study (together with the course tutor) is supplied with one copy.
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Multiple photocopies and digitised extracts must only be distributed with reference to a specific course of study.
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No further on-copying is allowed and copies may not be permanently stored in a photocopier's memory
Frequently Asked Questions
Who can make copies?
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Photocopying may be undertaken by staff or students of the University.
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Scanning/Digital copies for reading lists may only be undertaken by members of the library's Digitization Team. Please do not upload scanned copies of chapters, journal articles or other materials to materials to canvas or library reading lists yourself. Please email the library digitisation team for assistance with adding items to your reading list.
The CLA HE Licence enables registered staff and students at the university to make copies from the following items that the library owns or subscribes to:
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Material published electronically or on the Internet
The Licence also covers the downloading and copying of electronic material from some free-to-view websites (see http://he.cla.co.uk/complying-with-your-licence/what-can-be-copied/digital-material-publishers/).
Lawful copying in excess of the allowances detailed below is permitted only at the discretion of the copyright owner and may be subject to the payment of a fee
- up to 10% or one whole chapter (whichever is the greater) from a book
- up to 10% or one whole article (whichever is the greater) from a single issue of a journal
- up to 10% or one paper (whichever is the greater) from a set of conference proceedings
- up to 10% of an anthology of short stories or poems or one short story or one poem of not more than 10 pages (whichever is the greater)
- up to 10% or one single case (whichever is the greater) from a published report of judicial proceedings
The following categories of material may not be copied under the CLA Licence:
- newspapers (covered by the NLA Licence)
- printed music (including lyrics)
- maps (OS covered by the OS Licence), charts or books of tables
- workbooks and assignment sheets
- any work where the copyright owner has expressly stated that permission is not granted for copying under this licence
- unpublished materials (for example, theses, dissertations, assignments and other materials intended for short term use i.e. in-house company brochures, pamphlets, reports, catalogues etc)
- publications in the 'List of Excluded Categories and Excluded Works' see http://he.cla.co.uk/complying-with-your-license/what-cant-be-copied-2/excluded-works/;
- works published outside the UK and the International Territories see http://he.cla.co.uk/complying-with-your-license/what-cant-be-copied/international-territories/ for up-to-date information);
- works published by US publishers that have not opted-in to the licence (see http://he.cla.co.uk/complying-with-your-license/what-cant-be-copied/international-territories/
Please note, some separate illustrations, diagrams and photographs may not always fall under the CLA Licence. Before copying such material, you should make enquiry as to whether consent from individual rights' holders is required.
Greater than 10%?
If your request exceeds 10%, it may be possible to buy a second extract licence to obtain this content via the CLA Second Extract Permissions Service (SEPS) which offers an option to buy permission to copy and use an additional amount – a ‘second extract’ – e.g., another chapter from the book or another 10% of the total pages. Costs can be prohibitive so please contact your Liaison Librarian to discuss this in the first instance.